Contracts Co-ordinator

Norwich Aluminium are looking for a Contracts Coordinator. Reporting to the Head of Contracts, the Contracts Coordinator, will effectively manage the administration of the day-to-day installation diary to ensure all teams are booked and all job preparation is complete in line with the production schedule. Ensure all preparations have been carried out to enable a 'right first time' installation and Service Works.

To have all necessary paperwork prepared in good time prior to commencement on site.

Managing the outstanding works, scheduling Service Engineer appointments and ensuring all required materials are ordered and received in time for the booked appointments.

Manage the service and maintenance of company vehicles.

• Scheduling of Fitters Diary.



• Make sure all paperwork is ready in good time, prior to installation.



• Ensure Fitters Packs are prepared in a timely manner.



• Liaise with customers regarding aftersales.



• Review predicted installation times against estimate and adjust diary to suit (alongside Contract Managers).



• Assist, where necessary in acquiring sub-contract installation prices for site specific subcontract elements such as automation, asbestos and teleflex (requesting quotes from multiple suppliers before placing orders).



• Assist with taking queries from sites and fitters when Head of Contracts and Contract Managers are unavailable;



• Request handover paperwork from Contract Managers, file RAMS in site folder.



• Produce O&M's and Warranty Certificates (Design Team to provide detail/drawings for O&M's on request).



• Inform Finance Director when jobs have been completed so final invoices can be raised, where applicable.



• Co-ordinate Outstanding Works and Service Calls.



• Liaise with Contract Managers and hire / off-hire access equipment, maintaining the Plant and Equipment Hire Log.



• Compliance duties: scan fitters documents on to the system and advise Contract Manager/ Head of Contracts if not being provided.



• Logging service issues and identifying if works are chargeable or warranty, then update Outstanding Works software.



• File completed jobs.



• Filing delivery notes in contract folders.



• Read and understand CAD drawings.



• Answering incoming calls to the Contracts Department.



• Book accommodation for fitting teams when needed, looking for best prices and ensuring facilities suit our needs.



• Maintaining Vehicle Service spreadsheet and carry out weekly vehicle checks.



• Undertake monthly inspections of first aid kits and fire extinguisher checks for both units 27 & 45 and vehicles.



• Complete delivery notes for supply only jobs.



• Assisting CM in coordinating deliveries to site with external couriers if required.



• Any other duties that can be reasonably expected for you to carry out in performing your role.