Director of Operations

The role of Director of Operations is central to the operation of the schools and will provide operational vision and leadership in all aspects of school business in relation to the premises.

The post holder has responsibility for the whole 100-acre estate which covers Old Hall School, Wrekin College as well as Boarding and Sports Facilities.

The Director of Operations is responsible for line managing the Head of Estates and the Head of Facilities and through them taking overall responsibility for the management of school support service areas throughout the Wrekin Old Hall Trust.

In association with the Chief Financial Officer and the Governing Body, they will oversee capital projects through all stages from concept to delivery, working closing with contractors to ensure completion on time and on budget.

The Director of Operations will be well versed in all matters related to facilities and buildings management and likely to have a professional qualification in this area. They must be proficient at negotiating contracts and ensuring a combination of high-quality service or product and good value for money at all times., The Director of Operations reports directly to the Chief Financial Officer who will be responsible for day-to-day line management. The Director of Operations will have 4 direct reports, the Estates Manager, Facilities Manager, Sports Facilities Manager and the Estates Administrator., Estates Planning

· Work with the Chief Financial Officer and to create and maintain a strategic Estates Development Plan.

· Regularly survey the school's buildings, including the fabric, plant, furniture and equipment, heating systems, M&E services and the changing requirements of the teaching and other departments to identify essential works and plan works' schedules, further informing the Estates Development Plan.

· Work with the Chief Financial Officer to prepare the annual capex bid and minor projects budget for inclusion in the central budget submission.

· Manage the Estates Project budget throughout the year, ensuring that the correct financial processes for raising purchase orders, receipting goods or services and submitting invoices is followed.

· Keep abreast of developments, which could lead to improvements or cost savings within the area of Estates Management.

· Ensure each project, where applicable, contributes to the Trust's vision of being Carbon Neutral by the year 2050.

Project Management

· Compile and deliver an annual planned programme of minor and major projects which develops and improves the Trust's facilities.

· Liaise with the Estates Manager and the Facilities Manager to plan holiday project work, taking account of commercial lettings.

· Deal with external agencies delivering services to the school and, working with the Chief Financial Officer, deal with all aspects of tendering including compulsory, competitive tendering.

· Arrange estimates for work that falls outside of the competitive tender process.

· Ensure that all work to facilities is compliant with statutory requirements, such as Health and Safety regulations and building regulations

· Maintain records of project cost and time vs the project plan and/or budget to enable effective project review as well as a starting point for estimating future projects.

Contractor Management

· Work with the Estates Manager to ensure contractor checks are carried out ahead of appointment to ensure they have the relevant experience, knowledge and training for the job and that they hold the appropriate accreditations, licences and memberships where applicable.

· Ensure that the work and standards expected from the contractor are properly articulated and agreed.

· Ensure that the permit-to-work scheme has been completed for any relevant activities, such as hot work.

· Manage all contractors who come onto site, including ensuring they have a Health and Safety induction and have sight of the asbestos risk register.

· Monitor all service contracts to ensure that quality and value for money continue to be delivered.

Premises Health and Safety (H&S)

· With support from the Health, Safety & Compliance Officer, ensure compliance with legislation and H&S policies, for example, fire, asbestos, legionella. This will include developing local policies where applicable.

· Develop and maintain risk assessments for all estates activities and equipment, ensuring that the identified control measures are communicated and followed by all estates staff.

· To develop, maintain and deliver a Planned Preventative Maintenance (PPM) Programme.

· To be responsible for monitoring and developing procedures relating to all aspects of the security of the premises.

· Represent Operations at the termly Health and Safety Committee and Estates Committee Meeting.

Maintenance/Site Services

· In conjunction with the Estates Manager. line manage the Site Services Team to ensure that repairs and internally delivered improvements are carried out efficiently and to a high standard.

· Liaise with the Facilities Manager to ensure that facilities-related arrangements for School events and public or Old Hall/Wrekin Parents Association events hosted at Wrekin are effectively managed.

· Coordinate an out of hours' attendance rota in response to emergency situations/fire/intruder alarms.

Grounds:

· Work with the Facilities Manager to ensure that the grounds are maintained in accordance with the any planning restrictions.

· Ensure that the grounds and their condition are appropriate for use by the School and that their appearance contributes to the marketing and overall presentation of the school.

Housekeeping:

· Work with the Facilities Manager and Housekeeping supervisor to ensure that the school is always cleaned to a high standard and its appearance contributes to the marketing and overall presentation of the school.

Sports and Leisure Centre:

· Line manage the Sports and Leisure Centre Manager to ensure that the centre functions safely and effectively to provide sporting facilities to pupils, staff and members of the public and its appearance contributes to the marketing and overall presentation of the school.

· Ensure that the staff in the Sports and Leisure Centre team have the appropriate training and equipment to carry out their tasks.

· Support the Sports and Leisure Centre Manager in maximising the use of the centre to the School and local community.

Additional Requirements:

· The post holder must be aware of all relevant statutory regulations and school policies and procedures and abide by these at all times.

· The post holder is responsible for organising their own CPD in order to remain informed and competent in the role

· The post holder will be expected to take part in the Trust's appraisal and performance management scheme.

· The post holder will be expected to undertake such other reasonable duties as may be required from time to time to meet the needs of the school.

It is the nature of the work of Wrekin Old Hall Trust that tasks and responsibilities are, in many circumstances, unpredictable and varied. This job description is not necessarily a comprehensive definition of the post. All staff are therefore expected to work in a flexible way when the occasion arises and undertake tasks that are not specifically covered in the job description.

The job description will be reviewed regularly in line with the needs of the Trust and it may be subject to modification or amendment at any time after consultation with the holder of the post.

• Degree level qualification and relevant professional management qualification


• Health and Safety Qualification ie IOSH/NEBOSH


• Strong communication skills


• Proven Project Management experience


• Building/Trades experience


• Proven track record managing people


• Confident user of IT systems


Desirable

• Experience in a school environment


• Financial awareness training, Enjoy working with people together and creating a network of relationships


• Self-motivated and able to work independently and with initiative


• Willingness to be flexible and adopt a hands-on approach


• Be motivated with drive and enthusiasm


• Be reliable and flexible, with a 'can do' approach to all duties and responsibilities


• A team player with the ability to get on with a wide range of people


• Ability to react quickly to situations and work under pressure
  
  Salary Range: £50,000- £60,000 dependent on experience


• Status of position: Full time all year round


• Annual Leave: 25 days per annum plus Bank Holidays, All shortlisted candidates will be social media screened in accordance with the KCSiE guidance.


The successful applicant will be subject to a disclosure and barring list check and other child protection screening including previous checks with previous employers.

We are an equal opportunities employer and welcome applications from all suitably qualified persons. Registered Charity No 52841

Job Types: Full-time, Permanent

Pay: £50,000.00-£60,000.00 per year,
• Discounted or free food


• Employee discount


• Free parking


• On-site gym


• On-site parking