School Finance Manager / Accountant

We are seeking an enthusiastic and motivated Finance Manager/Accountant to join our high performing team. Reporting to the Business Manager / Bursar and responsible for the timely entry of all accounting transactions in the accounting system for the school / company, for each month-end close prior to production of management accounts by the Finance Business Partner (FBP).,

• Billing - Raise, termly and ad-hoc, fees and disbursements invoices to parents / bill-payers, using iSAMS billing system (training given).


• Post bank receipts and match against invoices.


• Raise bank payments for refunds, deposit returns etc.


• Reconcile customer accounts to ensure outstanding balances are complete and accurate.


• Send statements to bill-payers and correspond to chase any unpaid debt (by phone, email, letter etc).


• Ensure appropriate action is taken regarding any unpaid fees e.g. referral to group debt collection service.


• Deal with parent / bill-payer queries and requests.


Purchase ledger:

• Ensure the "Purchase-to-Pay" process is correctly followed by the school.


• Purchase Orders are raised and approved using "Kefron" PO software. Ensure correct G/L coding and adequate description.


• Supplier invoices are scanned and matched with the PO. Once authorised, invoices interface to the Accounts IQ purchase ledger.


• Raise monthly payment-run requests for authorisation.


• Submit payment runs to bank for authorisation.


• Ensure all credit card transactions are fully processed, with invoices / receipts scanned and processed via Kefron.


• Reconcile supplier accounts to ensure outstanding balances are complete and accurate.


• Liaise with suppliers to deal with any queries.


• Liaise with Head Office purchase ledger team.


Payroll journal:

• Assist / run monthly payroll submission process. Ensure all necessary pay changes are implemented. Liaison with Head Office payroll team.


• Assist with staff pay queries.


• Reconcile payroll control accounts monthly (Net pay, PAYE/NI, Pensions etc).


Bank and cash:

• Liaise with Head Office treasury team to ensure correct posting and allocation bank, credit card and cash transactions.


General ledger:

• Collate and provide information for monthly journals re for example: accruals, deferred income, prepayments, accrued income etc.


• Provide information and answer queries of FBP or Head Office team as required.
  
  Experienced Accountant / Bookkeeper / Administrator


• Experience of independent school / childcare nursery desirable but not essential.


• AAT (Association of Accounting Technicians) or similar qualification preferred but "Qualified by Experience" welcome to apply.


• Experienced and confident user of accounting and billing systems software and IT generally.


• Strong Excel skills.


• Self-starter, able to carry out complex account reconciliations


• Payroll experience welcome.


• Willing to take on varying projects and other administrative tasks, as required, in a small office team.


• Pleasant, professional manner in dealing colleagues, parents, suppliers etc.


• Accounting software, for which training will be given, includes: Accounts IQ, iSAMS, Kefron, Magicbooking, Edupay, Google Drive / Google sheets, Gmail, etc.